Terms and Conditions

(1) Preamble Certificate Course / Seminar

The Academy of the Ruhr-Universität gGmbH (hereinafter referred to as ‘Academy’) offers with various cooperation partners - faculties of the Ruhr-Universität Bochum, colleges and universities as well as associations - certificate courses and seminars. The Academy is your contract partner for the execution of the post-graduate course (course) in the format of a degree course / certificate course / seminar certificate course / seminar; the particular faculty / cooperation partner is responsible within the framework of its own ‘examination regulations’ (degree program) for course content, examinations (degree program and certificate course) and graduation (degree program). The academy confers the certificate (certificate course or post-graduate course according to § 62 Hochschulgesetz NRW) and the certificate of attendance (seminar).

(2) Application and Conclusion of Contract / Registration

The  participant’s course registration has to be done electronically via the registration form or the Academy's website. The registration is binding. The Academy will confirm receipt of the registration by sending a reply, which does not constitute a contract yet; the automatic reply only informs that the registration has been received. A contract is only concluded by the confirmation of registration, which the Academy sends via a separate e-mail. The Academy reserves the right to cancel the course before it begins by declaration to the participant, if a specified minimum number of participants is not reached. If an course is overbooked at the time of receipt of the registration the registrant will be informed immediately.

Certificate Course / Seminar

The applicant / participant registers with application for the certificate course / seminar. The applicant/participant will be informed in written form about the result of the acceptance of the registration. Upon receipt of the confirmation letter, a legally effective contract is concluded in accordance with these terms and conditions.

Certificate Course

The Academy reserves the right to request additional documentation for certain certificate courses, check the requirements for admission, and, to reject an application, if applicable.

(3) Service / Participation in Courses

Certificate Course / Seminar

The Academy agrees to provide teaching services as part of the certificate course / event and all related services as described in the documents provided to present the certificate course / event. The Academy reserves the right to make necessary changes in the approach of conducting. Furthermore the Academy reserves the right to appoint substitute speakers and / or additional speakers and to change the procedure of the course, insofar this does not affect essential features of the course / certificate and the changes are reasonable for the participants.

General Terms and Conditions (GTC) Academy of the Ruhr-Universität gGmbH

(4) Study- and Attendance Fee

Certificate Course / Seminar

The participation fee is VAT-exempt according to § 4, No. 21 a bb) UStG.

Certificate Course

The fee includes participation in the in-class courses, the materials, catering, if this is indicated in the respective description, on the days of the course, the implementation of the course, the examination, the support as well as the issuance of the certificate.

If the study fee is not paid in full, the certificate of advanced studies will not be issued. Only a certificate of attendance will be issued.


The fee includes the participation documents, the implementation, the support as well as the issuance of the certificate of participation. If the fee is not paid in full, the certificate of attendance will not be issued.


If the payment of the participation fee is not made in time at the due date, the Academy reserves the right to exclude the person from the course until payment is made in full without the obligation to pay being cancelled. Until the course fee has been paid in full the Academy has a right to retain the confirmation of participation or the certificate.

(5) Cancellation of Courses

Certificate Course / Seminar

The Academy reserves the right to cancel the course / seminar for organizational or other reasons. This is particularly the case if the minimum number of participants is not reached or if the course / event cannot be implemented for reasons of force majeure or impossibility. In this case, any study / participation fees already paid will be refunded; further claims do not exist.

(6) Cancellation / Withdrawal

Cancellation must be submitted in a written form. The date of cancellation is the date of receipt by the Academy. For the student/participant, the cancellation of the concluded contract / agreement is possible with following terms and conditions:

Certificate Course / Seminar

a) a cancellation is possible free of charge up to four weeks before the start of the course;

b) in case of a cancellation up to two weeks before the start of the course, 30% of the participation fee will be due;

c) in case of a later cancellation and until the beginning of the course, 50% of the participation fee will be due;

d) thereafter, the full participation fee is due.

If the cancellation occurs after the start of the course or if the course is not attended, the full participation fee is also due. Non-attendance does not release the participant from the obligation to pay. After consultation, it is possible to name a substitute participant, if the substitute participant fulfills the necessary participation requirements.

(7) Disclaimer

Certificate Course / Seminar

The Academy is not liable for the loss, damage or destruction of property of the participant in connection with the implementation of the study course/seminar, unless this can be traced back to gross negligence or intent on the part of the Academy and its commissioners.

Other further claims do not exist, except in the case of injury to life, body or health, insofar as these are based on gross negligence or intent.

In particular, we do not accept any liability for any damage resulting from the application or transfer of the learned or imparted within our courses.

Insofar as the student/participant is not otherwise legally insured against accidents, he/she will be accident insured through the Academy during the time of the attendance courses.

(8) Privacy Information

Certificate Course / Seminar

a) The Academy collects and processes personal data of the course participants in the context of the implementation of the course contract. This serves the implementation of the event. The personal data will - only as far as necessary to implement the course - be passed on to third parties, e.g., the name of the course participant will be passed on to the teaching staff.

b) The course participant may at any time, free of charge, inspect or obtain written information about his/her data stored at the Academy and decide for him/herself which data, if any, should be deleted.

c) Regarding the consent of the course participant and further information on data collection, processing and use, we refer to the data protection declaration, which is available in printable form on the website https://www.akademie.rub.de/ at any time by clicking on the "Data protection declaration" button. The deletion of the data can only take place when there are no longer any legal obligations to retain data.

d) Without the consent of the course participant, the Academy will not use the course participant's data for the purposes of advertising, market or opinion research.

e) The Academy makes film and photo recordings for public relations purposes at regular intervals. Each participant has the right to revoke his or her consent to the use of his or her photographs, images, or sound recordings in writing at any time.

f) The Academy produces evaluations and research reports on teaching-learning processes at regular intervals as part of its quality management and continuous improvement process. These records do not contain personal data. Each participant has the right to revoke his or her consent to the storage and use of this data in writing at any time.

(9) Copyright and Copyright Law

Certificate Course / Seminar

The documents provided as part of the study program/seminar are and remain the intellectual property of the Academy or the respective author. They can be used for personal purposes of those persons who participated in the study program/seminar. Unless otherwise stated in the respective content, any use beyond the free use of the work and thus any use of all documents of the Academy that is contrary to the provisions of copyright law is not permitted without the express written consent of the Academy or the respective author.

(10) Ideological, party-political or economic advertising

The participant does not promote his or her ideological, party-political or economic worldview during the course.

(11) Final Provisions

Certificate Course / Seminar

Details on the implementation of the seminar are contained in the event information which the participant has received and taken note of. The participant must immediately notify the Academy in writing of any changes to his / her name, address, and billing address. If no notification of change is made, documents shall be deemed to have been delivered if they were sent to the address or billing address last provided by the participant. In the case of degree and certificate courses, the Academy reserves the right to check all written work submitted by the student for plagiarism.Should any provision of this agreement be wholly or partially invalid or later lose its legal effect, this shall not affect the validity of the remaining provisions. Instead of the invalid provision, the statutory provisions shall apply.

The law of the Federal Republic of Germany applies

(12) Right of Revocation for Consumers / Private Persons

Certificate Course / Seminar

You may revoke your registration within two weeks after receipt of the registration confirmation, but in the case of services not before the day of the conclusion of the contract. To comply with the revocation period, it is sufficient to send the revocation in time. The revocation is to be addressed to: Academy of the Ruhr-Universität gGmbH, Suttner-Nobel Allee 4 (Opelring 1) 44803 Bochum, e-mail: info@akademie.rub.de.

In the event of an effective revocation, we will refund any study/participation fees already received. For this repayment, we will use the means of payment you used, unless expressly agreed otherwise with you.

If you have participated in courses at your own request during the cancellation period, you must pay us a reasonable, pro rata amount for participation up to the time at which we receive your cancellation.Seminar

(13) Severability Clause

The contract shall remain binding in its remaining parts even if individual clauses are legally invalid. The invalid clauses shall be replaced by the statutory provisions. Insofar as this would represent an unreasonable hardship for one of the contracting parties, however, the contract as a whole shall become invalid.

Bochum, 09. März 2020